Office Services Assistant

Job Title

Office Services Assistant

Location

Head Office, Karachi

Age

25-30 years

Education / Qualification

Bachelors of Commerce / Arts

Salary Range (PKR)

Market compatible

Experience

3-5 years

Last Date of Application

September 15, 2026

Job Description

1. Operate mutli-line telephone system to answer calls and receive, direct and relay telephone messages and fax messages
2. Answer and re-direct all incoming calls and handle inquiries whenever possible
3. To oversee daily office services.
4. Greet, assist and/or direct guests, visitors and the general public
5. Record information of all incoming visitors
6. Provide HSE briefings to new employees and external parties
7. To manage administrative support activities.
8. Pick up and deliver the mail
9. Open mail and date stamp all general correspondence
10. Maintain the general filing system and file all correspondences
11. Assist in the planning and preparation of meetings, conferences and video conference calls
12. Maintain an adequate inventory of office/ kitchen supplies
13. Monitor the use of supplies and equipment
14. Receive, forward and prepare summary of bills
15. To ensure the smooth provision of daily facility services.
16. Perform other related duties as required
17. To supervise cleaning, canteen, and maintenance staff.
18. Prepare daily admin report

Skills Required

Behavioral:

• Negotiation Skills
• Interpersonal Skills
• Multi-Tasking
• Responsiveness
• Prioritizing and problem solving
• Courage and conviction

Technical:

• Task management
• Organization and space management
• Staff management
• Uninterrupted service delivery
• Operating PABX and other communication systems
• Computer skills
• Vendor Management